Job Summary

Switchboard management-Operate a multiline telephone system to answer incoming telephone calls and directs callers to appropriate personnel.

Key Responsibilities:

  • Welcome visitors and informs appropriate personnel of their arrivals.
  • Support Office Supervisor with daily operations.
  • Attends daily status meetings.
  • Provide callers with information about the organization.
  • Schedules all travel plans for the Exco team
  • Complete paperwork for travel expenses and reimbursements.
  • Perform other clerical duties as needed, such as filing, copying and collating.
  • Word-processing of letters, memos, schedules and other correspondence as needed.
  • Maintain conference room schedules.
  • Monitor site access and issues passes when required.
  • Sends, receives and routes faxes.
  • Create and maintain client contact files.
  • Receive, sort and route mail/packages

Qualifications and Experience

  • High School Diploma or equivalent required.
  • Associates Degree preferred.
  • 2-3 years of receptionist / secretarial work experience required, preferably in a fast-paced environment.